What are document records? Document records are “pointers” to the SAP Document Management System or SAP DMS (where all the files in SAP are stored). Why? Because under the Document data tab, you can find all the document records for the Purchase Order. If you are looking for the Purchase Order’s documents, the Document data tab is your best friend. When the Material record is double clicked, additional data is brought up:įrom here, we can go into the Document data tab (where the mouse is pointing) to access important documents for the Purchase Order: Let’s navigate into the item so we can see what files we will need to retrieve and attach when we submit the Purchase Order:Īt the top and in the first box, we have the Material record. This is where the documents reside that are linked to the Purchase Order and, more importantly, should be included with the Purchase Order when submitted to the supplier. Oh look, it is an item! This item contains an attached material. If we look closer, we can also see something else: Now in the SAP PO module, we can see our Purchase Order and our preferred vendor. To first go over how to attach files to a Purchase Order, we must begin in … the SAP PO module usually accessed through transaction code ME22N: Would you prefer to learn how to attach and distribute a Purchase Order’s files by following a video? No problem, check out the video below: More of a Visual Learner? There’s a Video for That! In this blog, we are going to go over the SAP Purchase (SAP PO) module and how to identify, attach, and distribute documents and information in a complete Purchase Order package for your suppliers.
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